Business // May 6, 2013 

Being an ambitious entrepreneur is a gift and a curse. On the one hand you get things done. You have a vision, you started a business and you’re making a difference in this world (and some money). On the other hand, your schedule is overflowing with client work, networking events and business opportunities. There is always something more you could be doing. The questions becomes: How do you fit it all in?

Here are some tips for managing your schedule as a busy entrepreneur:

Focus on the Big Rocks. Stephen Covey famously spoke about putting your “Big Rocks” first. Look at the mission of your business. What are you trying to accomplish? What is your purpose? Each day, think about the three most important things that will help you move forward on your business – your Big Rocks – and create a schedule to get them finished first. Once you’ve completed your Big Rocks for the day, you can move on to less important activities. And on those days that you’re only able to get one or two things accomplished – it happens to the best of us – at least you know you’ve tackled the most important things on your list.

Bucket Your Tasks. Set your schedule up so that you’re working on similar tasks all day. For example, I schedule all client meetings and coaching calls for Tuesday, Wednesday, or Thursday. Mondays are reserved for writing and planning. Fridays are my admin day. Creating a solid schedule helps in two ways: 1) you’re not constantly bouncing from task to task and 2) you know exactly what you’ll be working on each day.

Get Rid of the Fluff. Let’s be honest. There are going to be things that just never get done. If you take an honest look at your day’s activities, you’ll see that there are some activities that you’ve picked up along the way that are no longer serving you. Maybe you had a problem saying “no” or maybe it’s something that seemed exciting when you first took it on. Either way, if it is not serving your bottom line, it needs to go. Does this activity align with your purpose and move you forward? If not, then it is time to place it on the back burner.

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Figure out Your Energy Zones. Take a look at your energy levels throughout the day and schedule high energy activities when you feel the most alive. Are you a morning person? Crank through your to-do list early on. Do you find your stride after lunch? Schedule your tough mental tasks then.

Take It Easy. Part of the fun of being an entrepreneur is making your own schedule. Make sure to schedule breaks and down time so that you can refresh. That might mean hitting up the gym during lunch or simply setting a timer so that you take periodic breaks throughout the day. Don’t get too down on yourself for having an off day – we all need a break sometimes.

Keep it Professional. Full time entrepreneurs can find themselves slacking on the rigid scheduling. Early morning meetings are replaced with nooners. Business professional clothes are replaced with PJ’s... all day long. It’s fine to make your own rules if you are running the show, but try not to let all of your professionalism go out the window. Keep a clear, daily schedule even if you don’t go into the office everyday.

Once you are able to lock in a solid schedule, you’ll be able to focus on your revenue generating activities and really grow your business. Get laser focused on the activities that will move you forward and let the rest fall to the wayside. And when in doubt, take a little break!


Published in Entrepreneurship